Executive Secretary
Al Mokatam,
Egypt
As part of strengthening the executive and administrative structure, the company is seeking to hire an Executive Secretary with strong administrative, digital, and banking-handling capabilities to support senior management professionally.
Role Overview:
Provide comprehensive administrative and organizational support to executive management, including handling correspondence, administrative and financial systems, banking coordination, digital platforms, and social media, while ensuring smooth daily operations with strict confidentiality.
Key Responsibilities:
Organize and manage executive schedules and meetings.
Manage official email accounts and handle professional correspondence.
Prepare official letters, reports, and presentations.
Work on ERP and various administrative systems with accurate data updates.
Maintain and organize physical and digital files and records.
Manage and monitor the company’s social media accounts and online platforms.
Handle administrative banking activities (deposits, withdrawals, document follow-ups, coordination).
Coordinate internal and external meetings and prepare meeting minutes.
Follow up on executive decisions and assigned action items.
Coordinate with different departments to ensure workflow efficiency.
Handle visitors and phone communications professionally.
Required Qualifications:
Minimum of 2 years’ experience in executive secretarial or administrative support roles.
Proven experience in managing official emails and correspondence.
Good knowledge of ERP systems or strong learning capability.
Practical experience with social media and digital platforms.
Previous experience in administrative banking transactions.
Proficiency in Microsoft Office.
Good command of English (reading and writing).
Strong organizational and time-management skills with multitasking ability.
High level of confidentiality, accuracy, and professional discipline.
Professional appearance and etiquette.
Performance Evaluation Criteria (KPIs):
Accuracy and response time in handling emails and correspondence.
Executive schedule management and meeting coordination efficiency.
Quality and organization of reports and documentation.
Accuracy of data entry and updates on ERP systems.
File and document management efficiency.
Compliance with confidentiality requirements.
Responsiveness to executive requests and tasks.
Professional handling of banking and external entities.